Click on Children and select the child, then select the Contracts tab. The child will need to have a contract added to their record. If the child does not have a valid contract, then you will not be able to create bills for the child. To add a contract, please select the Add Contract button at the bottom of the screen, remembering to allocate the child to a room.
Once you have allocated the rooms for the child you can add the recurring booking pattern for them. To do this, select the Add Bookings button from the top of the screen. This will bring up a blank booking panel.
To add a new booking, you will need to select a session from the Add Bookings button. The sessions available will be determined by which sites and rooms the child is allocated to in the room movement window set up previously.
To book the session in simply select the day in-line with the session and click on the days attending (one click will book the child in, two clicks will add them to the waiting list). Once a session has been selected, click on Done.
Click Apply
Changing a Booking Pattern
If a change in circumstances means that a child requires a change in their regular booking pattern. All you need to do is go into the child’s record from Children, search for the child and view the child details. Select the Contracts tab, you will see all historical and future planned regular bookings.
Please change the end date for the existing booking pattern before you add a new pattern. You can do this by clicking on Edit at the bottom right of the panel, then selecting an end date, then click on Done.
To start a subsequent booking pattern, select Add Bookings, the end date of the previous booking pattern will determine the start date of the new booking pattern. Then all you need to do is to add the new recurring pattern.
The system will check that no booking patterns have overlapping dates as this means they will appear twice on registers and be billed twice.
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